Checklist for wedding catering

So it is time to find the right caterer for your wedding day?

This can be overwhelming task and there are many things to consider like setting a budget beforehand. Many caterers may try and talk you into more expensive menus but you have to stick to your plan. It also doesn’t hurt to have in mind what kinds of food you want to serve, whether it be rustic or upscale. When you narrow down the list of caterers, consider the following:

  • Is the caterer licensed - they need to be or you will be liable for any accidents.
  • Have they worked at your chosen wedding reception venue previously?
  • How many staff will they have on the day?
  • How much advance time will they need to set up?
  • Can they provide you with a list of references?
  • How many other bookings do you have for the same day?
  • What is the estimated cost per person for a seated dinner?
  • Can the menu be modified, including a vegetarian option and other dietary needs.
  • Do they provide tasting on your chosen menu?
  • Are table settings provided? If so, is there an additional fee?
  • How far in advance time is needed to confirm a reservation?
  • Do they provide refrigeration if the reception or cocktail area is outdoors?
  • Will my contact at your company be at the reception to oversee the event?
  • What is their payment term and condition?
  • How much is the deposit to secure the date and when does it need to be paid?
  • Do they provide a confirmation letter including the wedding date and time, cost and other details?
  • When do you need to provide a final guest count?
Wedding CateringWedding Catering

You need to be researching and meeting caterers at least 6- 9 months before your wedding to make sure that you have enough time to book them and ensure they have availability. Check that your caterer can provide the choices that you want before moving forward. Discuss whether the caterer will be cooking offsite or at the wedding venue. Not all venues have kitchens on site or that are available for you to use for your wedding. Making the right or wrong choices can mean the difference between guests remembering your wedding day for the delicious food and service or a terrible experience that they will talk about it forever.